The Experience Portal Explained (Practera 2)

See all your experiences at a glance and add unlimited new ones from a single overview screen

This article will help you to view and organise all Practera experiences you have access to. You will learn how to read and download your experience KPIs, to identify which experience needs your attention, how you can add new experiences, how tags and filters create a customised view for you, and many more details about how the overview page can help you to manage your experiences.

The Basics

Many of the educator or admin roles need to design, manage and report on multiple experiences. So how do you keep track of all your different tasks? Let’s take a look at what we designed for you!

From a holistic view to the details I Overview at a glance – KPI’s:

The top KPI’s give you a holistic overview of your experiences and indicate how they are going. They answer the main questions: How many experiences are live, how engaged are the learners in the experiences and what is their sentiment.

With a glance you can identify:
a) How many experiences are currently live
b) How many users were active during the last 7 days

  1. c) How many feedback loops are started and completed
  2. d) How the average feedback quality is rated

    Note: If you add a filter to your view, the top analytics show the data for the filtered experiences!

Filter & Tags

If you are a poweruser of Practera. you know that you will deal with dozens, if not hundreds of experiences! That’s why we developed filter and tagging functionality. Filters let you define which experiences should be displayed.

By adding tags, you can create an unlimited amount of views which are easily accessible. E.g. you can add semester tags and then filter all experiences for a certain semester. Or you create course tags, which let you easily display and compare experiences you delivered in the same course over multiple semesters.

To add tags, click on the 3 dots on the top right of the experience card, then click the “ADD TAGS” label on the experience card and enter your custom tags. If you want to re-use a tag, start writing its name and Practera will suggest the relevant tag to you.

You can filter by type, status and/or by tags (simply click on the tags on the lefthand side).

Experience Cards

Each of your experiences has their own summary card to give you a top level overview. The card also indicates if your experience needs your attention.

Recently active participants and mentors:

Reflects the percentage of participants who logged in at least once during the past 7 days out of the total number.

Feedback loops completed:

Reflects the started and completed feedback loops. A feedback loop counts as completed if all stages are completed:

  • Assessment submitted by a team
  • Mentor reviewed assessment and submitted feedback
  • Team members read feedback

A feedback loop helps participants to process the way they learn in practice and is triggered after certain events (e.g. moderated assessment) which can happen multiple times over the duration of a program.

Feedback quality score:

This is the average rating given by participants to mentors’ feedback based on how helpful they find it (on a scale of 0-100%). It is done at the end of the feedback loop and can happen multiple times during the course of the program (e.g. moderated assessment).

Exploring and adding a new experience

These articles explain how the experience library works and how to add a new experience to your institution.

Duplicate an experience

You want to re-use your experience? Simply open your experience overview page, navigate to the experience you want to duplicate and click on the three dots of your experience card to choose the “Duplicate” option.

Next to duplicating your content you can also choose to copy your users (authors, coordinators, experts, learners) along and don’t worry – since all duplication start in “Draft” mode* your users will not see what your are building until you go live.

Have a read of this article (Coming soon) to understand the different experience statuses and what it means for you and your users (Draft, Live, Completed and Archived)


Now you know how to easily manage your experiences by utilising tags, filters, and also monitoring them using the high level data tools available.

For more information on how to start setting up your new experiences have a look through the other articles in our Onboarding collection.

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